Handover Email Templates

Subject: Handover plan — [Your name]

Hi [Manager name],

As discussed, here's my plan for handing over my responsibilities before [last day].

I've prepared a full handover document covering my active projects, key contacts, recurring commitments and critical knowledge. I'll share that with you by [date].

In the meantime, the three most time-sensitive things to address are:
1. [Item 1]
2. [Item 2]
3. [Item 3]

Happy to walk through anything in more detail. Can we schedule 30 minutes this week?

[Your name]

Subject: My last day — a few things to know

Hi team,

As you know, [last day] is my final day. It's been a privilege working with you all.

Before I go, I wanted to share a few things:

[Project/responsibility 1] — [Name] will be taking this over. I've briefed them and shared all relevant docs.

[Project/responsibility 2] — [Status and next steps].

If you need anything from me before I leave, I'm available until [date]. After that, [manager name] is the best point of contact.

Thanks for everything.
[Your name]

Subject: Change of contact at [Company name]

Hi [Name],

I'm writing to let you know that [last day] will be my final day at [Company].

Going forward, [colleague name] will be your main point of contact. I've already briefed them on our work together and copied them on this email.

[Colleague name] can be reached at [email].

It's been a pleasure working with you. I wish you all the best.

[Your name]